PRIVACY POLICY
Cloak & Quill Research

Last Updated: July 14, 2025
Effective Date: July 14, 2025

CONTACT INFORMATION
Cloak & Quill Research
3140 Saint Rose Pkwy
Henderson, NV 89052

Privacy Questions: privacy@cloakandquillresearch.org
Communication Preferences: communicationpreferences@cloakandquill.org
Research Inquiries: research@cloakandquill.org
Donations: donations@cloakandquill.org
Website: cloakandquill.org

ABOUT THIS POLICY
This Privacy Policy describes how Cloak & Quill Research ("we," "us," or "our"), a Nevada 501(c)(3) nonprofit corporation located at 3140 Saint Rose Pkwy, Henderson, NV 89052, collects, uses, and protects your personal information when you visit our website or participate in our research activities.

Cloak & Quill Research is recognized by the IRS as a tax-exempt 501(c)(3) charitable organization. Donations are tax-deductible to the fullest extent permitted by law.
EIN: 99-2962025

1. INFORMATION WE COLLECT

Personal Information You Provide:

  • Contact Information: Name, email address, phone number when you contact us

  • Communication Preferences: Email subscription choices, text message opt-ins

  • Research Participation: Survey responses, feedback (with explicit consent)

  • Donation Information: Payment details for contributions to our research

  • Traditional Medicine Knowledge: Cultural and traditional healing information (with explicit consent and cultural protocols)

Information We Collect Automatically:

  • Website Usage: IP addresses, browser type, pages visited

  • Device Information: Mobile device identifiers, operating system

  • Location Data: General geographic location for service optimization

  • Analytics Data: Google Analytics data including user behavior patterns

2. HOW WE USE YOUR INFORMATION

  • Research Activities: Conduct studies on AI bias in traditional medicine (with consent)

  • Communications: Send newsletters, research updates, and project information

  • Fundraising: Process donations and send impact updates to supporters

  • Website Improvement: Analyze website usage to improve user experience

  • Legal Compliance: Meet regulatory requirements for Nevada nonprofit organizations

  • Mission Advancement: Support our work in traditional medicine AI research and bias elimination

TEXT MESSAGE COMMUNICATIONS (TCPA COMPLIANCE)

  • Express Consent: We obtain explicit consent before sending text messages

  • Keywords: NEUROBOTANICA, BIAS, PROTECT, HEAL, JUSTICE to 34567

  • Frequency: Maximum 4 messages per month

  • Opt-Out: Reply STOP to any text message to unsubscribe immediately

  • Help: Reply HELP for assistance with text messaging

  • Rates: Message and data rates may apply

  • Content: Only mission-related, educational, or fundraising messages

3. INFORMATION SHARING

We Do NOT:

  • Sell your personal information to third parties

  • Share your data with cannabis businesses for marketing purposes

  • Use your information for political campaigns or lobbying

  • Commercialize traditional knowledge without proper consent and compensation

We May Share Information With:

  • Service Providers: Email platforms (Mailchimp), payment processors (Stripe, PayPal), text messaging (Tatango) under strict confidentiality

  • Legal Requirements: When required by Nevada state law or federal legal process

  • Research Partners: Academic institutions for collaborative studies (with consent)

  • Analytics: Google Analytics for website performance (anonymized data)

4. DATA SECURITY

  • Encryption: All data transmitted using industry-standard SSL encryption

  • Access Controls: Role-based access with multi-factor authentication

  • Regular Audits: Quarterly security assessments and penetration testing

  • Secure Storage: Protected servers with encrypted backup systems

  • Physical Security: Secure facilities at 3140 Saint Rose Pkwy, Henderson, NV with access controls

5. YOUR RIGHTS AND CHOICES

GDPR Rights (EU Residents):

  • Access: Request copies of your personal data

  • Rectification: Correct inaccurate personal information

  • Erasure: Request deletion of your data ("right to be forgotten")

  • Portability: Receive your data in a machine-readable format

  • Restriction: Limit how we process your data

  • Objection: Object to processing based on legitimate interests

CCPA Rights (California Residents):

  • Right to Know: What personal information we collect and how we use it

  • Right to Delete: Request deletion of your personal information

  • Right to Opt-Out: Opt out of any sale of personal information (we don't sell data)

  • Right to Non-Discrimination: Equal service regardless of privacy choices

Nevada Privacy Rights:

  • Sale Prohibition: Nevada residents may request that we not sell their personal information

  • Transparency: We do not sell personal information and have no plans to do so

  • Contact: privacy@cloakandquillresearch.org to exercise Nevada privacy rights

How to Exercise Your Rights:
Privacy Requests: privacy@cloakandquillresearch.org
Communication Changes: communicationpreferences@cloakandquill.org
Phone: Available upon request
Mail: 3140 Saint Rose Pkwy, Henderson, NV 89052
Response Time: We respond to all requests within 30 days

6. DATA RETENTION

  • Donor Information: 7 years for tax and accounting purposes

  • Email Subscribers: Until you unsubscribe or account is inactive for 2 years

  • Text Message Consents: 4 years as required by TCPA

  • Website Analytics: 26 months (Google Analytics default)

  • Research Data: As specified in research agreements with explicit consent

  • Traditional Knowledge: Per cultural protocols and community agreements

7. SPECIAL CONSIDERATIONS FOR RESEARCH

Traditional Medicine Research:

  • Informed Consent: Explicit consent for all research participation

  • Cultural Sensitivity: Respect for traditional knowledge and practices

  • Benefit Sharing: Commitment to equitable compensation for knowledge contributors

  • Data Protection: Special protections for traditional and indigenous knowledge

  • Community Protocols: Adherence to indigenous data governance principles

AI Development and Bias Elimination:

  • Bias Prevention: Measures to prevent algorithmic discrimination

  • Transparency: Clear explanation of how AI systems process data

  • Accountability: Human oversight of all AI-driven decisions

  • Cultural Awareness: AI systems designed to respect traditional knowledge

8. CHILDREN'S PRIVACY

We do not knowingly collect information from children under 13. If we discover we have collected such information, we will delete it immediately. Parents may contact us at privacy@cloakandquillresearch.org to request deletion of their child's information.

9. INTERNATIONAL DATA TRANSFERS

EU Data Protection:

  • Standard Contractual Clauses: For transfers to US-based service providers

  • Adequacy Decisions: Transfers only to countries with adequate protection

  • Data Processing Agreements: Specific protections for EU resident data

Cross-Border Safeguards:

  • Encryption: All international data transfers are encrypted

  • Legal Compliance: Adherence to all applicable international privacy laws

  • Vendor Agreements: Third-party processors must meet international standards

10. COOKIES AND TRACKING TECHNOLOGIES

Essential Cookies:

  • Website functionality and security

  • Donation form processing

  • User authentication

Analytics Cookies:

  • Google Analytics: Website usage patterns and performance

  • Facebook Pixel: Campaign effectiveness for social media fundraising

  • Opt-Out Options: Browser settings and opt-out tools available

11. CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Posting the updated policy on our website

  • Sending email notice to subscribers at communicationpreferences@cloakandquill.org

  • Providing 30 days notice before changes take effect

  • Highlighting changes in our newsletter and text message updates

12. CONTACT INFORMATION

Cloak & Quill Research
3140 Saint Rose Pkwy
Henderson, NV 89052

Privacy Questions: privacy@cloakandquillresearch.org
Communication Preferences: communicationpreferences@cloakandquill.org
Research Inquiries: research@cloakandquill.org
Donations & Support: donations@cloakandquill.org

Website: cloakandquill.org
GitHub Repository: github.com/Omnipath2025/equipath
Technical Documentation: github.com/Omnipath2025/equipath/tree/main/docs

13. NEVADA NONPROFIT INFORMATION

Legal Status: Nevada 501(c)(3) nonprofit corporation
Physical Address: 3140 Saint Rose Pkwy, Henderson, NV 89052
Mission: Eliminating AI bias in traditional medicine validation
EIN: 99-2962025
Tax-Exempt Status: Recognized by the IRS as a tax-exempt 501(c)(3) charitable organization
Tax-Deductible Donations: Donations are tax-deductible to the fullest extent permitted by law

14. REGULATORY COMPLAINTS

If you have privacy concerns that we cannot resolve directly, you may file complaints with:

  • GDPR (EU residents): EU Data Protection Authorities

  • CCPA (California residents): California Attorney General's Office

  • TCPA (Text messaging): Federal Communications Commission (FCC)

  • Nevada residents: Nevada Attorney General's Office

CLOSING STATEMENT
Cloak & Quill Research is committed to protecting your privacy and ensuring transparency in our data practices. We believe that ethical AI development requires ethical data practices, and we are dedicated to maintaining the highest standards of data protection while advancing traditional medicine research.